What to Bring
Shoes and clothes you
don't mind getting dirty, any sandal or fashion shoes
are discouraged. Remember we are a farm with dirt &
2. A change of
clothes, jeans & sneakers for riding, a
swimsuit and towel for each
drinks and snack (plus an additional snack for
those staying after camp). With a lot of physical
activity, children tend to be hungrier. Pack more food
than usual. Please avoid "fun foods" which don't stick
to the ribs for very long.
Sunscreen (labeled with your child's name)
5. Backpack and/or bag for extra clothing, food,
hikes and bringing materials home.
6. These are a
Close-toed shoes for
hiking and wood shop & preferably with heals for riding.
For Wednesday creek stomp, bring
old tennis/running shoes that can get wet. No
galoshes as they fill up with water or beach/water
slip-ons (they don'�t have a thick-enough sole, and slip
off). Everyone MUST wear shoes in and around the creek.
we are to administer during the day (as instructed by
you and/or as needed (such as asthma medication). We
have a NO NIT POLICY (head lice). A daily head check is
encouraged. Any child arriving with nits cannot attend
camp that day. To be totally safe your child may bring
his/her own equestrian helmet as ours are shared. We
have never had an outbreak of lice.
6407 Mill House Road
Chapel Hill, NC 27516
phone: (919) 968-8581
fax: (919) 968-7618
Summer Camp Things to Know
Summer Camp Things to Know
Important! Print a couple of copies of this for future
reference. Our phone numbers are very important to you!
Basic Camp Schedule
||Early Arrivals/Early Care
(Extended day program) requires an extra fee
||Sign in/Drop off
||Welcome, announcements, and
theme for the day*
Class period (includes snack at 10:00)
||swim period, Monday, Tuesday,
Thursday & Friday
only - Creek Stomp
||2nd Period/ Trailblazer Electives
Reflections on the Theme of the Day, what we
||Pick-up Time, Snack break for
||After Camp Enrichment
classes, and Extended Day afternoon activities.
Office hours: M-F 9:30am-6:00pm
Camp is from 8:30am-3pm.
sign-in is between 8:15 and 8:30 am.
Note: If you arrive before 8:15 or
stay after 3:30 you will be charged for the pre & after camp fees.
We begin camp
each morning promptly at 8:30 am. This is when we
the theme for the day *. If they are late they miss this
important time. When dropping your child (ren) off,
please park your car so that there is enough room for
others to get around you... our space is a little tight.
If you have any special information to communicate to
staff regarding the day, this is the time to do so. If
your child will be late or sick, call us or in case of
an emergency at the office, 968-8581. We check messages
throughout the day.
Forms & Monday Sign In
Please make sure to mail in the
included forms and the balance due for the camp tuition
by the 15th of the month prior to your camp date.
Notice, if you have not paid your balance at that time,
your child's reservation and deposit could be forfeited.
If you have sent in your Information and Permission
Slips, you can get in and out on Monday quickly.
Please remember to sign your child
in and out with the arrival & departure times each day.
classes available on first come, first serve basis at
For enrichment class enrollment,
until 6:00 pm at $10 per day/per child
Monday - Partnership
Tuesday - Communication
Wednesday - Decision-making and
Thursday - Personal Responsibility
Friday - Breakdowns and
Spence's Farm Rules
Please go over our rules with your children so you and
they will know what is expected of them! These will be
posted in accessible places on the farm for them to read
1. No one or nothing (a thing)
gets hurt. Teamwork is stressed, not competition or
2. The Farmhouse is off-limits to
campers unless accompanied by an adult.
3. Campers are
responsible for cleaning up all projects and activities
4. Weapons are
not produced in the woodshop.
5. No toys
6. No sticks
or rocks are to be lifted above the shoulders
policy: We believe in setting good examples, having
small group ratios with mentors, offering healthy
choices and doing conflict resolution as integral to our
discipline policy. If time outs are required, we will
notify the parents of the second time out, and expect
parent pick-up at the third time out.
Thank you for
you and your child's attention to these matters. It will
create a foundation of safety at
AFTERNOON PICK-UP AND DEPARTURE
Each child must be signed out
daily. A sign-out sheet is provided in the farmhouse
foyer for parents to sign out their child. The sign out
sheets are available from 3:00 - 5:45. Until we get to
know you personally, please show us a valid ID. This
ensures the safety of the children and gives parents an
opportunity to talk to the staff. We encourage all
parents to come in to visit our program and see the
activities that the children are participating in at any
RELEASE to non-parent PROCEDURE
If a person other than the parent
or authorized individual listed in the file is
picking up your child, you are required to notify us by email or a phone call. When communicating
this information over the phone. Please give your name,
your child's name and the name of the person picking up
your child. We ask you to inform the persons picking
your child up that we will ask to see a picture ID prior
to releasing your child to them. This is done for
security purposes. If a note or phone call is not
received, we will not release your children to anyone
other than those listed. In case of emergency pickup
situations, all authorization must go through the Director
Medication that needs to be
administered to a child while attending Spence's Farm should:
A) Be given directly to the
Director or the Farm Office Manager via the
parent in the original medicine container.
B) A written note containing
permission for the Summer camp Director to administer
the medication, dosage information, time of dosage, and
dates to be given, parent's name, parent's phone number,
and physician's name and number for reference.
Every effort will be made to reach
you or other contacts on your child's application in the
event of an emergency. If we are unable to reach any of
the persons listed, we will take the necessary actions
for the health and safety of your child. An emergency
medical form must be submitted with your child's
application prior to enrollment. Should there be any
changes in the emergency contact numbers, please notify
the office in writing, so we may update your child's
LOST AND FOUND
Lost and found is kept in the hallway supply closet
located in the farmhouse.
PLEASE PUT YOUR CHILD'S NAME ON
ALL YOUR CHILD'S ITEMS. WE WILL KEEP LOST AND FOUND FOR
ONE MONTH. AT THE END OF EACH MONTH WE WILL DISPLAY THE
LOST ITEMS AND DONATE THEM TO THE DURHAM MISSION AND/OR
OTHER SERVICE INSTITUTIONS. WE WILL
KEEP ALL ITEMS THAT HAVE NAMES ON THEM. PLEASE DO NOT
SEND ANY VALUABLES WITH YOUR CHILD.
Want some summer camp fun? Join us
on Wednesdays for Creek stomp at Few's Ford at the Eno
River. Let us know on Monday morning if you are able to
join us for this amazing time. We eat an early lunch and
leave the farm by 11:30. We appreciate all the extra
adults we can get, especially those willing to drive
their child and other children. We return as a group to
the farm by 2:30.
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